The quality of a quotation depends on the quality of the brief. When a software company understands your goals, users and constraints, it can estimate accurately and propose the right solution. You do not need a technical specification. A few clear answers are enough to start.
1. The problem you want to solve
Describe the situation today in plain language: what takes too long, what customers complain about, or what opportunity you want to capture. A clear problem statement helps the team suggest simpler solutions you may not have considered.
2. Who will use it
List the types of users, such as customers, staff, drivers or administrators, and what each of them needs to do. Mention the languages they use and whether they work mostly on mobile or on desktop.
3. The features that matter most
Split your ideas into must have, should have and nice to have. A focused first version launches sooner and teaches you what to build next. Common building blocks include:
- User accounts and roles
- Online payments and invoices
- Booking, ordering or service requests
- Notifications by email, SMS or push
- Reports and dashboards
- Integrations with systems you already use
4. Examples you like
Share links to websites or apps you admire and explain what you like about them. Examples communicate design expectations faster than long descriptions.
5. Timeline and budget range
A target launch date and an approximate budget range let the team shape the scope realistically. A range is enough, and it helps you compare proposals on equal terms.
6. Existing systems and content
Mention any current website, app, database, accounting system or brand guidelines. Integrations and data migration often affect the estimate more than new screens do.
7. Ownership and support after launch
Decide who will host the product, who owns the accounts and source code, and what kind of support you expect after launch. Clear answers now prevent misunderstandings later.
A quick brief template
- Our business and the problem we want to solve
- Who will use the product and in which languages
- Must have features for the first version
- Examples we like and why
- Target launch date and budget range
- Systems it must connect with
- Who will host and support it
Ready to share your brief? Use the PROCODE quotation form, or start with the AI project planner and attach the generated plan to your request.
